The VibaCloud Blog
Track your time better. Get paid for it. Practical timesheet guidance, productivity tips and business best practices, written by the team behind VibaCloud. No fluff, no jargon, just things you can put to work this week.
In April 2026, Clockify moved billable hours, exports and shared reports to its paid plans and capped free workspaces at five users. What's left, what it costs to get back, and the free alternatives.
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The invoice is the easy part. W-9s, the new $2,000 1099-NEC threshold, sales tax on services, and the payment terms that actually get US freelancers paid in 2026.
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No one makes a 1099 contractor fill out a timesheet. Why tracking your hours anyway protects your billing, your taxes and your deductions, and how to do it free.
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Most free plans track that you worked but not what it's worth. An honest look at the free timesheet apps that still total your billable hours in 2026, and where each one draws the line.
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One by one, the popular apps moved billable hours behind a paywall. How to keep tracking them for free in 2026, from a spreadsheet you own to a calendar app that fills itself in.
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Juggling five clients means five ways to lose an hour. How to keep every client's time in one place, tag it as you go, and bill each one accurately.
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UK law lets you add statutory interest and a fixed fee to every late invoice. What you're owed, how to work it out, and how to raise it without losing the client.
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Meetings quietly eat the biggest share of most weeks. How to measure them from the calendar you already keep, and turn the billable ones into hours you get paid for.
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Google Calendar already holds your week, real durations included. What Time Insights does and doesn't do, the export workarounds, and the automatic route.
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Your Outlook calendar already knows what you did all week. Three ways to turn it into a timesheet, from copy-typing to automatic import, and how to keep it honest.
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Your rate has to fund holidays, admin and quiet weeks, not just the hours a client sees. The formula, a worked example, and how to know when to put it up.
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Paper, spreadsheet template or timesheet software? A practical, step-by-step guide to creating a weekly timesheet you'll actually keep up to date.
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What counts as billable, what doesn't, and why the unpaid half of your week deserves a place on your timesheet. Includes a simple utilisation calculation.
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Everything an hourly invoice needs, how to turn a week of tracked time into one, and the payment terms and follow-ups that get it paid on time.
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