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Your invoices live here. Turn the time you've already tracked into client invoices, and track payment from draft to paid.
Invoices is where you create invoices from your billable hours. It turns the work you've already tracked into proper client invoices, and keeps a running picture of what you've billed and who has paid.
When you create an invoice from the Billing screen, VibaCloud gathers a client's billable, submitted work for the period into one line per project and rate, gives it the next sequential number (INV-0001, INV-0002 and so on), applies your VAT or tax rule, and saves it. Every figure is a snapshot taken at that moment, so the invoice stays exactly as issued even if you later reopen a timesheet or change a project's rate.
Each invoice moves through a simple lifecycle: Draft while you're preparing it, Sent once it's gone to the client, and Paid when the money arrives (or Void if you cancel it). Anything sent but past its due date is flagged as Overdue automatically. The list shows every invoice with its status and totals up what's still outstanding and what's overdue, so you always know where you stand.
Download any invoice as a tidy PDF to send to your client, built from the frozen snapshot so it never drifts. Due dates come from your payment terms in Invoice Settings (14 days by default, or whatever suits you), and because invoicing reads the same submitted, rate-frozen work as the rest of VibaCloud, the numbers always reconcile with your timesheets and reports.
Invoicing FAQs
What is the Invoices page?
Invoices is where VibaCloud turns your tracked time into client invoices and tracks payment. Each invoice is created from a client's billable, submitted timesheet work for a period, with a sequential number, your tax rule applied, and a status from Draft through Sent to Paid.
How do I create an invoice?
On the Billing screen, choose a client and a period, then select Create invoice. VibaCloud snapshots that client's billable, submitted work into a draft invoice (one line per project and rate) and opens it, ready to mark as sent and download as a PDF.
What do the invoice statuses mean?
A new invoice starts as Draft. Mark it Sent when it goes to the client, and Paid when they pay. You can Void an invoice to cancel it. An invoice that has been sent but is past its due date shows as Overdue, which is worked out automatically rather than set by hand.
Can I download or send an invoice as a PDF?
Yes. Every invoice can be downloaded as a PDF, generated from the snapshot taken when it was created, so it stays stable regardless of any later timesheet or rate changes. The PDF includes your business details, the client, the line items and the tax.
How are due dates and payment terms set?
Each invoice's due date is its issue date plus your payment terms, which you set in Settings (14 days by default). Invoices that pass their due date without being paid are flagged as overdue on the list.
Is my invoice data private?
Yes. Your invoices, timesheets and clients are scoped to your own account, so you only ever see your own data. The Invoices page itself only shows your invoices once you're signed in.