Legal

Terms of Service

Last updated: 25 June 2026

These Terms of Service ("Terms") govern your use of VibaCloud ("we", "us", "our"), a timesheet application that imports events from your Microsoft (Outlook) or Google calendar and turns them into draft timesheets you can review, edit and submit. By creating an account or using the service, you agree to these Terms. If you do not agree with them, please do not use the service.

Who can use the service

VibaCloud is a workplace tool intended for adults. You must be at least 16 years old and able to form a binding contract to use it. If you are using the service on behalf of an organisation, you confirm that you have the authority to accept these Terms on its behalf, and references to "you" include that organisation.

Using the service

You may use VibaCloud to import calendar events and manage your timesheets. You agree to use it only for lawful purposes and in line with these Terms. You are responsible for the accuracy of the data you enter, including hours, projects and rates, and for any timesheets you submit. The service is a tool to help you record time; it does not provide accounting, tax, payroll or legal advice.

Your account

You sign in using a Microsoft or Google account, and you may link both to the same VibaCloud login. You are responsible for keeping your sign-in credentials secure and for all activity that takes place under your account. Please tell us promptly if you believe your account has been accessed without your permission. You remain subject to the terms and privacy policies of Microsoft and Google when you use those accounts to sign in.

Acceptable use

When using VibaCloud you agree not to:

• use the service for any unlawful, fraudulent or harmful purpose;
• attempt to gain unauthorised access to the service, other accounts or our systems;
• interfere with, disrupt or place an unreasonable load on the service or its infrastructure;
• copy, resell, reverse engineer or attempt to extract the source code of the service, except to the extent the law permits; or
• upload content you do not have the right to use, or that infringes the rights of others.

Third-party services

VibaCloud relies on Microsoft and Google for sign-in and calendar access, and on hosting and infrastructure providers to run the application. We are not responsible for those services, and your use of them is governed by their own terms. If a third-party provider changes or withdraws access, some features of VibaCloud may be affected.

Your content

You retain ownership of the calendar and timesheet data you import and create. You grant us the limited rights needed to store, process and display that data in order to provide the service to you. You are responsible for keeping your own records where you need them; while we take care of your data, you should not rely on the service as your only copy.

Privacy

Our Privacy Policy explains how we collect, use and protect your personal information, and forms part of these Terms. By using the service you also agree to that policy.

Availability and changes to the service

We aim to keep VibaCloud available and reliable, but we provide the service "as is" and "as available" without warranties of any kind, whether express or implied, to the extent permitted by law. We do not warrant that the service will be uninterrupted, error free or that it will meet your specific requirements. We may add, update, suspend or discontinue features from time to time, and may carry out maintenance that temporarily affects availability.

Limitation of liability

To the fullest extent permitted by law, VibaCloud is not liable for any indirect, incidental or consequential loss, or for any loss of profits, revenue, data or goodwill, arising from your use of or inability to use the service. Nothing in these Terms limits or excludes any liability that cannot be limited or excluded under applicable law, such as liability for death or personal injury caused by negligence or for fraud.

Suspension and termination

You may stop using the service at any time and ask us to delete your account, as described in our Privacy Policy. We may suspend or terminate your access if you breach these Terms, if required to do so by law, or if continuing to provide the service to you would expose us or others to risk. On termination, your right to use the service ends, though the sections of these Terms that by their nature should survive will continue to apply.

Changes to these terms

We may update these Terms occasionally to reflect changes to the service or the law. When we do, we will revise the "Last updated" date above, and significant changes will be made clear within the service. Continued use of the service after changes take effect constitutes acceptance of the updated Terms.

Governing law

These Terms and any dispute arising from them are governed by the laws applicable in the jurisdiction in which VibaCloud operates, and the courts of that jurisdiction will have non-exclusive jurisdiction, without affecting any mandatory rights you have as a consumer in your country of residence.

Contact

Questions about these Terms? Reach us via the contact page.