Free timesheets, built from your Outlook & Google calendar
The timesheet app so simple you'll actually keep it up to date.
100% free. No credit card needed.
What is a calendar timesheet?
A calendar timesheet is a timesheet built from the events already in your calendar, rather than one you type into a blank grid from memory.
VibaCloud reads the meetings, calls and appointments in your Microsoft Outlook and Google calendars, then turns each one into a line on your weekly timesheet. You tag every entry to a client, project and task, mark what's billable, and your hours and totals add up automatically. The result is an accurate record of where your time actually went, in minutes rather than a Friday afternoon of guesswork.
Stupidly
simple
Everyone knows timesheets are dull. So we made filling them in the least painful part of your week.
Your calendar already knows what you did. VibaCloud pulls your meetings and events straight from Outlook and Google, lets you tag each one with a project in a couple of clicks, and turns the whole lot into a draft timesheet in one go.
No blank grids. No "what did I even do on Tuesday?" Just confirm, tweak, and submit.
100% free. No credit card needed.
Three steps. That's the whole thing.
- 01
Import
Pull your week straight from your Outlook and Google calendars — meetings, events, the lot.
- 02
Tag
Drop each event onto a project and flag whether it's billable. A couple of clicks per row.
- 03
Done
Your draft timesheet builds itself. Review the week, submit, and get on with your day.
No Outlook or Google calendar? You can build a timesheet entirely by hand. Just add your time manually and skip the import.
Built for people who bill by the hour
Freelancers and contractors. Turn the calls and meetings already in your calendar into billable hours, so you invoice for everything you actually did and nothing slips through the cracks.
Consultants and agencies. Track time across every client, project and task in one weekly view. Flag what's billable, watch your totals build as you go, and submit a tidy timesheet each week.
Professional services teams. Designers, developers, accountants and lawyers: anyone who reports time by project. Keep weekly timesheets accurate without losing your Friday afternoon to admin.
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What is VibaCloud?
VibaCloud is a calendar based timesheet app. It connects to your Microsoft Outlook and Google calendars, turns the meetings and events already there into a draft weekly timesheet, and lets you tag each one to a client, project and task. You confirm your hours, flag what's billable, and submit. New here? Start with our getting started guide.
Who is VibaCloud for?
Anyone who accounts for their time by project or client: freelancers, contractors, consultants, agencies, and professional services teams like designers, developers, accountants and lawyers. If you bill by the hour or report weekly hours to someone, it's built for you.
Is VibaCloud free?
Yes. VibaCloud is completely free to use: connect your Outlook or Google calendar (or add time by hand), then build and submit your timesheets without paying or entering any card details.
Do I have to start from a blank timesheet?
Never. VibaCloud imports the events already in your Outlook and Google calendars, so your week is mostly filled in before you've typed a thing. You just confirm and tidy up. Here's how a timesheet builds from your calendar.
Which calendars can I connect?
Microsoft (Outlook) and Google. Connect either or both — you can link a second account later and it'll sit alongside the first under the same login.
Can I try VibaCloud without creating an account?
Yes. You can start building a timesheet as a guest, without signing up. When you're ready to save it, create an account and your entries carry over exactly as they are.
Can I use VibaCloud without a calendar, or add time by hand?
Yes to both. You don't need a connected calendar at all: the Draft Timesheet screen lets you add entries by hand, so you can build a whole timesheet from scratch, or top up an imported week with anything you didn't book as a meeting. Learn how to track time manually.
Can I track time for more than one client?
Yes. Time is organised by Organisation, Project and Task, so you can keep separate clients and their projects side by side and still see one weekly total. Each project carries its own billable setting and hourly rate.
How do projects and billable hours work?
Every entry is tagged with an Organisation and Project (and optionally a Task), plus a billable flag. VibaCloud totals your hours and value for the week automatically as you go.
Can I export my timesheet to Excel?
Yes. Any week can be exported to an Excel spreadsheet or printed to save as a PDF, so it's easy to attach to an invoice or hand to payroll. Every past week stays available under My Timesheets.
Can I change a timesheet after I've submitted it?
Submitting locks the week so the numbers stay trustworthy — entries become read-only. If something needs fixing, just reopen it: that unlocks the week for editing and resubmitting, and each reopen is tracked so there's always a clear audit trail. You can also view or print any past week from My Timesheets at any time.
Is my data private?
Your timesheets, calendar events and projects are scoped to your account — you only ever see your own data. Calendar access is read-only and used purely to build your drafts.
Make peace with your timesheet.
It takes minutes, not Friday afternoons.
Get started for freeCompletely free. No credit card, no catch.