Outlook timesheets that fill themselves in
Your calendar already knows what you did last week. VibaCloud reads it and writes the timesheet, so Friday afternoon stops being a memory test.
Free on your own. Read-only access. No credit card.
The week already happened. Why type it out again?
Most timesheet apps hand you an empty grid on Friday and ask what you were doing on Tuesday. You genuinely don't know. So you guess, round everything to the nearest half hour, and the number that reaches the invoice is fiction you've agreed to believe.
Meanwhile Outlook has been keeping a careful record the whole time. Every client call, every site visit, every internal thing that ate two hours. That record is the timesheet, near enough. It just needs tagging.
Three steps. That's the whole thing.
- 01
Connect Outlook
Sign in with your Microsoft account and choose a week. VibaCloud reads your calendar and your category colours. It can't send mail, change an event or delete anything, because the access it asks for is read-only.
- 02
Tag each event to a client
Every event becomes a draft line. Pick the client and project it belongs to. Anything that looks like work you've tagged before gets filled in for you, so by about week three you're mostly confirming rather than choosing.
- 03
Check the hours and submit
Your week lands in a Monday to Sunday grid. Fix the meeting that overran, delete the one that got cancelled, flag what's billable, submit. Then it's an invoice whenever you want one.
Some of your work never reaches a calendar invite. You can add those hours by hand on the same grid, and the totals don't care where a line came from.
What Outlook gives you that a stopwatch doesn't
A timer only records the hours you remembered to start it for. Miss the button on a client call and that hour is gone, and you'll never know it's missing. Your calendar has no such gap, because you booked the meeting before it happened rather than during it.
It's also the only record anyone else can check. When a client queries a line six weeks later, "there's a calendar invite you accepted, here's the time on it" ends the conversation. A stopwatch reading of 47 minutes doesn't.
The catch is that a calendar is a record of intentions. Meetings overrun, get cut short, or quietly become something else. That's why nothing imports straight into a submitted timesheet. Everything arrives as a draft you look over first, which takes a couple of minutes and is the only part of the week that needs your judgement.
Questions people ask first
Does VibaCloud read my emails?
No. It reads calendar events and the category colours attached to them. Nothing else. The permission it asks Microsoft for is read-only, so it can't change or delete anything in your Outlook either.
Will it work with a personal Outlook account?
Yes. Personal Outlook accounts and work or school Microsoft 365 accounts both sign in the same way. If your employer restricts which apps can connect, you may need an admin to approve it, which is normal for anything touching a company calendar.
What happens to all-day events?
An all-day event has no real duration, so counting it literally would give you 24 hours. VibaCloud treats it as a working day instead, 8 hours by default, and you can change that in Settings if your day is 7 or 7.5.
My meetings never run to time. Is that a problem?
Not really. The imported hours are a first draft. Every line is editable until you submit, so the hour you booked that took twenty minutes becomes twenty minutes, and the one that ran over lunch gets stretched. You're correcting a filled-in form rather than starting from nothing, which is the entire point.
Can my whole team use it?
Yes. Everyone's week builds from their own calendar against a client list you set up once, and submitted weeks land with an admin to approve or send back. Work someone hasn't tagged to a shared client stays private to them.
Is it free?
On your own, yes, with no card details. Team accounts add the shared client list, approvals and a consolidated export, and those are a paid plan for firms.
Try it on last week
Connect Outlook, import the week that just finished, and see how much of it was already written down. If the answer is "most of it", you've found your timesheet app.
Prefer to read how it works first? There's a walkthrough in turn your Outlook calendar into a timesheet, and the same thing for Google Calendar.